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Create a seperate outlook file for archive, outlook for mac how to#
Create a seperate outlook file for archive, outlook for mac archive#

While there are some special Archive features, the main advantage of Archive is that all the usual Outlook features can be used to move messages.

It’s just another folder that you can use to organize emails. There’s nothing special about the Outlook Archive folder. It’s counted as part of your mailbox storage quota.

The folder is usually synced automatically with the main/cloud server and available on any connected device. Modern Archive keeps messages in the same mailbox and local Outlook PST/OST data file. Starting with Archive in Microsoft Outlook For POP/IMAP accounts you can create an Archive folder and use it the same way. On Exchange Server, /Office 365 hosted mailboxes, Archive is a default folder much like Inbox and Sent Items. Advice for one doesn’t apply to the other. Even Microsoft, at times, uses the term ‘Archive’ when they are talking about ‘AutoArchive’.ĭespite the similar names and intentions of the two features, Archive and AutoArchive are quite different. Plenty of well-meaning advice mixing up the older AutoArchive with the newer and simpler Archive feature. There’s a lot of confusion online about Outlook archiving features. Others let messages accumulate in the Inbox where they can be searched easily and don’t use Archive at all. Some people like to have a ‘clean’ Inbox with completed messages moved to other folder. Whether you use Archive depends on how you like to arrange your Inbox.

A long-standing Outlook feature but effectively replaced in Outlook 2016 by Archive.

AutoArchive moves messages to a separate Outlook data file (PST).

Controlled by Administrators for some Office 365 hosted plans.

Online Archive is a special feature for some Office 365 enterprise plans.

For Outlook 365, Outlook 2019 and Outlook 2016.

Archive is a separate folder in your mailbox.

It does that in two crucially different ways.

Create a seperate outlook file for archive, outlook for mac how to#

We’ll explain the difference, how to use Archive and why to avoid AutoArchive.Įach form of Archive sets aside older messages or emails you’ve finished with. Outlook has three features called ‘Archive’ with the newer versions (Archive and Online Archive) much better than older ‘AutoArchive’. Thanks for joining us! You'll get a welcome message in a few moments.